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 WIA Eligible Training Provider System  
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Tips & Terms
Academic and Employability Knowledge and Skills  

Skills gained upon successful completion of the training program/course.

Academic:

  • Mathematics - Understand, interpret and manipulate numeric or symbolic information; solve problems by selecting and applying appropriate quantitative methods, such as arithmetic, quantitative reasoning, estimation, measurement, probability, statistics, algebra, geometry and trigonometry.
  • Reading - Understand and make use of written information that may be presented in a variety of formats, such as text, tables, lists, figures and diagrams; and select reading strategies appropriate to the purpose such as skimming for highlights, reading for detail, reading for meaning and critical analysis.
  • Science - Understand and apply the basic principles of the physical, chemical, biological and behavioral sciences; understand and apply the scientific method, including formulating and stating hypotheses and evaluating them by experimentation or observation.
  • Writing - Express ideas and information in written form clearly, succinctly, accurately, and in an organized manner; use English language conventions of spelling, punctuation, grammar, and sentence and paragraph structure; and tailor written communication to the intended purpose and audience.

Employability:

  • Adaptability - Change one's own behavior or work methods to adjust to other people or to changing situations or work demands; be receptive to new information, ideas or strategies to achieve goals.
  • Analyzing and Solving Problems - Anticipate or identify problems and their causes; develop and analyze potential solutions or improvements using rational/logical processes or innovative and creative approaches when needed.
  • Building Consensus - Build consensus among individuals or groups by: facilitating agreements that involve sharing or exchanging resources or resolving differences in such a way as to promote mutual goals and interests; persuading others to change their point of view or behavior without losing their future support; and resolving conflicts, confrontations, and disagreements while maintaining productive working relationships.
  • Gathering and Analyzing Information - Obtain facts, information, or data relevant to a particular problem, question, or issue through observation of events or situations, discussion with others, research, or retrieval from written or electronic sources; organize, integrate, analyze and evaluate information.
  • Leading Others - Motivate, inspire and influence others toward effective individual or teamwork performance, goal attainment, and personal learning and development by serving as a mentor, coach, and role model, and by providing feedback and recognition/rewards.
  • Listening - Attend to, receive, and correctly interpret verbal communications and directions through cues such as the content and context of the message and the tone and "body language" of the speaker.
  • Making Decisions and Judgments - Make decisions that consider relevant facts and information, potential risks and benefits, and short- and long-term consequences of alternatives.
  • Organizing and Planning - Organize and structure work for effective performance and goal attainment; set and balance priorities; anticipate obstacles; formulate plans consistent with available human, financial, and physical resources; and modify plans or adjust priorities given changing goals or conditions.
  • Self and Career Development - Identify own work and career interests, strengths, and limitations, and pursue education, training feedback, or other opportunities for learning and development; manage, direct, and monitor one's own learning and development.
  • Speaking - Express ideas and facts orally in a clear and understandable manner that sustains listener attention and interest; tailor oral communication to the intended purpose and audience.
  • Using Information and Communications Technology - Select, access, and use necessary information, data, and communications-related technologies, such as basic personal computer applications, telecommunications equipment, Internet, electronic calculators, voice mail, electronic mail, facsimile, and copying equipment, to accomplish work activities.
  • Using Social Skills - Interact with others in ways that are friendly, courteous, and tactful, and that demonstrate respect for individual and cultural differences, and for the attitudes and feeling of others.
  • Working in Teams - Work cooperatively and collaboratively with others to achieve goals by sharing or integrating ideas, knowledge, skills, information, support, resources, responsibility, and recognition.
 
Account Type  

Logon access is not needed to search for training providers on the Statewide List of Certified Training Providers. Account types include:

  • ETPS Training Provider - Staff of training providers seeking program certification under the Workforce Innovation and Opportunity Act.
  • Board - Staff of Texas' Local Workforce Development Boards.
  • TWC - Staff of the Texas Workforce Commission.
 
Administrative Contact   Provider Assurance Statement: Primary contact for questions regarding the institution, organization or individual that is seeking certification for training programs under the Workforce Innovation and Opportunity Act.

Training Location: Primary contact for questions regarding a specific Training Location - Physical Address.

 
Admissions Phone Number   Phone number for the Admissions Office or contact.
 
Apprenticeship Program
BAT-Registered
  Indicates if the program is currently registered with the U.S. Department of Labor's (DOL) Bureau of Apprenticeship and Training (BAT).
 
Apprenticeship Registration Number   (To be added...)
 
Career School Number   For the location where training will be offered, the five-character Career School Number assigned by the Texas Workforce Commission's Career Schools and Colleges Program.
 
Certification Effective Date   Date this training program was certified/recertified as required by the Workforce Innovation and Opportunity Act.
 
Certification Expiration Date   Date that certification expires for this training program as required by the Workforce Innovation and Opportunity Act.
 
Certification or Registration   If the program/course offering is intended to prepare participants for certification or registration, the type of certification or registration and the name of the certifying or registering body. This does not include certificates of completion issued by the training provider.
 
CIP Code  

The six-digit Classification of Instructional Program (CIP) code number for the training program/course.

Information Updates: If a change in CIP Code or Program Name is due to a change in program length, content, and/or completion criteria that necessitates approval as a new program offering per the guidelines established by the Texas Higher Education Coordinating Board, the Texas Workforce Commission's Career Schools and Colleges Program, or other applicable regulatory entity, a new Initial Eligibility Application is required.

 
City (in Texas)   This option allows you to search for providers with currently certified programs offered at locations in Texas. If you select "Other", the search results page will display programs in any/all Texas cities entered by a provider if the city was not found on this drop-down list.
 
Contact Hours   The number of contact hours for the program/course. Specify hours of actual seat time for instruction or required lab work (excluding breaks). "Contact Hour" [Also referred to as Clock Hour] - A unit of measure that represents an hour (minimum of 50 minutes in a 60 minute period) of scheduled instruction given to participants.
 
Credit Hours   If applicable, the number of credit hours granted for the program/course. "Credit Hour" - A unit of measure representing an hour (50 minutes) of instruction per week over a 15-week period in a semester or trimester system or 10-week period in a quarter system.
 
Curriculum   The curriculum outline for the program or course must be submitted to the Board(s) to which this application will be submitted.
 
Curriculum Web Page Address   If available, the Internet address for the program/course detailed curriculum.
 
Detailed Cost Information  

Provider Tips:

  • At least one cost entry - Tuition In District/In State - is required for application submission.
  • All providers, including out of state providers, should enter all applicable tuition information.
  • Tuition entries should reflect the total tuition cost, per participant, for the program/course.
  • When completing the application, totals are automatically calculated for:
    1. Tuition In District/In State and Required Fees/Expenses
    2. Optional Fees/Expenses
  • If Required Fee/Expense or Optional Fee/Expense is selected, a description must be provided.
  • Statewide List - Search Results: The cost information displayed represents only the total Tuition In District/In State and Required Fees/Expenses as submitted by the training provider. For additional information about a training program, click the underlined Program Name.

    Statewide List - Training Program Detail: Based on information submitted by the training provider, the cost information displayed represents the total for each of five cost categories. Additional costs may apply. In addition, a student's total cost of training may be affected by the program length, enrollment status (part-time versus full-time), residence status (in district/in state versus out of district/out of state), housing arrangements or the availability of additional financial assistance.

 
Distance Education  

Distance Education is also referred to as Technology-Based Learning (TBL) or more commonly known as e-learning and constitutes learning via electronic technology, including the Internet, intranet sites, satellite broadcasts, audio and video conferencing, Internet bulletin boards, chat rooms, Webcasts, simulations, gaming, and a variety of mobile options such as podcasting.

 
ETPS Training Provider   Training providers who require ETPS logon access in order to submit applications for program certification under the Workforce Innovation and Opportunity Act.
 
Federal EIN   Federal tax identification number.
 
FICE Code   The six-digit Federal Interagency Commission on Education (FICE) code.
 
Financial Aid Phone Number   Phone number for the Financial Aid Office or contact.
 
Legal Name   If different than Provider Name, the legal name of the applying entity.
 
Licensure   If the program/course offering is intended to prepare participants for licensure, the type of licensing and the name of the licensing body.
 
Local Workforce Development Area (Board)   The workforce area in Texas for which the training program/course has been approved by the Local Workforce Development Board and certified by the Texas Workforce Commission. A training program may be approved by more than one Board.
 
Mailing Address  

The primary mailing address for the provider's administrative office.

To request corrections to a given address (e.g., new suite number, spelling errors), contact TWC via email at etp@twc.state.tx.us.

 
Main Phone Number   Main phone number for the institution, organization or individual.
 
New Program Offering  

For programs that are new at the time of application submission (i.e., program/course never delivered to any student, regardless of funding source, on or before the date of Initial Eligibility Application Submission), enter the date that the program is scheduled to begin.

 
Occupation(s)   Occupation(s), by Standard Occupational Classification coding system, in which the academic and employability knowledge and skills identified for this program/course are of primary interest.
 
OPEID   For the location where training will be offered, OPEID (Title IV School Code) issued by the U.S. Department of Education.
 
Out of State  

Tips for Providers:

  • City and County - Select "Other" on the appropriate drop-down list, then enter the applicable name for the Training Location or Mailing Address in the text field.
  • State - Select the appropriate state for the Training Location or Mailing Address on the state drop-down list.

Statewide List Search: This option allows you to search for providers with currently certified programs offered at locations outside of Texas. If you select a different state, the search results page will display all currently certified programs offered at training locations in that state.

 
PAS Signatory   Provider representative that is authorized to sign and certify to all statements in the Provider Assurance Statement or PAS Renewal Form.
 
Program Category   Category type that best describes the program/course.
 
Program Completion Criteria  

Criteria used to determine successful completion of the program/course. Completion is defined as finishing a program or course of study and receiving a formal credential (if offered for the given program/course) as currently recognized by the Commission, a designated partner agency or State regulatory board. [Commission Rule 40 TAC §841.2 (6)]

Note: Includes credentials recognized by a specific employer or industry, as well as industry-endorsed skill standards.

 
Program Contact   Provider's primary contact for information about this training program/course.
 
Program Name  

Name of the training program/course.

Information Updates: If a change in CIP Code or Program Name is due to a change in program length, content, and/or completion criteria that necessitates approval as a new program offering per the guidelines established by the Texas Higher Education Coordinating Board, the Texas Workforce Commission's Career Schools and Colleges Program, or other applicable regulatory entity, a new Initial Eligibility Application is required.

 
Program of Study  
 
Program Status - Student Eligibility for Pell Grant   Indicates if students in the program/course are potentially eligible for Pell Grants.
 
Program Web Page Address   If available, the Internet address for the program/course.
 
Provider Name   Name under which the institution, organization or individual operates as a provider of training services. This is the name that will be displayed on Texas' Statewide List of Certified Training Providers. Provider Name may differ from the provider's Legal Name.
 
Recognized Degree/Credential   A document confirming that the participant has achieved the full set of skills or competencies expected of the program, and recognized by the Commission, a partner agency or a State regulatory board.
 
Status Notes   When reviewing an Initial or Information Update, Board and TWC staff can enter Pending and/or Denial "Status Notes". Status Notes display on the Application Status History page:

  • Provider users can view Status Note entries made by Board staff.
  • Board users can view Status Note entries made by TWC staff. The provider will not be able to view TWC's notes. The Board is responsible for working with the provider to resolve outstanding issues.

Tips for Board and TWC Staff:

  • Consider dating entries as a point of reference.
  • Pending and/or Denial notes can be entered without taking action on an application.
  • Until final action is taken on an application, notes can be edited or deleted.
  • After final action, all notes are frozen and continue to display on the Application Status History page.

In-application Notes feature:

  • The feature is available to authorized provider, Board and TWC users.
  • User notes display within the application, not on the Application Status History page.
  • The system will display the name and type (i.e., TP, Board, TWC) of the user saving the note as well as the date and time saved.
  • Only the most recently saved note can be edited or deleted. These features are available only to the user who saved the note.
  • Provider users can view all provider and Board notes. Providers are encouraged to regularly check applications that are in review at the Board.
  • Board and TWC users can view all notes. Boards are encouraged to use the Notes feature to inform the provider of incorrect and/or missing information.
 
Texas Higher Education Coordinating Board  

State agency that coordinates the activities of the public post-secondary schools in Texas.

 
Texas Workforce Commission's Career Schools and Colleges Program  

State program that approves and regulates private career training schools to ensure the quality of education. Some schools are exempt or are approved and/or regulated by other state agencies.

 
Training Location - Physical Address  

The physical address at which training services will be offered. For recertification, this must be the same physical address as identified in the Initial Eligibility Application, and previously-submitted Information Update(s) for this program/course, if applicable.

Distance Learning: If applications will be submitted for programs that are offered solely via one or more 'distance learning' mode(s) (i.e., instruction in which the majority of the instruction occurs when the student and instructor are not in the same physical setting), the provider's corporate/administrative address should be used as the Training Location.

 
TWC Account  

User ID and Password for TWC Internet applications (e.g., WorkInTexas.com, Tax Information Online, Cash Draw and Expenditure Reporting).

 
Type of Offering  

Category type that best describes the program/course.

Type Clarification: "Course/Seminar/Workshop" - Training program/course designed to offer participants the opportunity to acquire marketable skills, e.g., (1) introduction to an occupation or occupational cluster, (2) short course designed to address a portion of the skills and knowledge for a particular occupation, or (3) continuing professional education.

 
Type of Program Cost  

When completing the Detailed Cost Information section, providers may select from five types:

  • Tuition - In District/In State
  • Tuition - Out of District
  • Tuition - Out of State
  • Required Fee/Expense
  • Optional Fee/Expense

If Required Fee/Expense or Optional Fee/Expense is selected, a description must be provided.

 
Type of Provider   Category type that best describes the provider.
 
Update/Complete Application  
  • Need to complete and submit a previously saved application?
  • Initial Eligibility Applications can be submitted to one or more Boards at any time.

    All application items can be updated online if the current status is 'Saved by Provider' or 'Submitted by Provider'.

  • Need to update application fields that require Board and TWC review after the Board has begun reviewing the application?
    • For Initial Eligibility Applications submitted simultaneously to multiple Boards, a separate Change Request must be submitted to each Board as applicable.
    • Change Requests cannot be updated or withdrawn after submittal to the Board.
    • Fields that require Board and TWC review include:
      1. Program Name
      2. CIP Code
      3. Contact Hours
      4. Credit Hours
      5. Program Status - Student Eligibility for Pell Grant
      6. Compliance with Governmental Regulation
      7. Detailed Cost Information
      8. Curriculum (if Contact and/or Credit Hours are changed)
 
User Administration  
  • Action - Includes, but is not limited to, resetting passwords and locking/unlocking ETPS user accounts.
  • Permissions - Vary by Account Type.
  • Status - Current account status for a valid ETPS user.
 
User ID & Password  

User ID and Password Activation:

Logon access is not needed to search for training providers on the Statewide List of Certified Training Providers. To access secured sections of the ETPS site, training providers must have an approved Provider Assurance Statement (PAS) on file with the Texas Workforce Commission. See Certification Process or PAS Directory for additional information.

Tips for Selecting and Entering Your User ID:

  • The User ID must be 3 to 32 characters.
  • All characters are allowed, including letters and numbers.
  • Spaces are not allowed.
  • User IDs are not case sensitive.

Tips for Selecting and Entering Your Password:

  • Your password is the secret access code that you create and use to logon. Make your password something you can remember but others canít guess.
  • Must have 6 to 32 characters, including at least 1 letter and 1 number.
  • Can include spaces and special characters.
  • Passwords are case sensitive.
  • Displays as asterisks (*) to protect your privacy.
  • If you forget your password, use the Forgot your password? link.

Tips for Changing Your Password:

  • Authorized users can change their password at any time, but are required to do so every 180 days (Training Providers) or 60 days (Board and TWC staff).
  • New passwords are checked against those used over the preceding year. You cannot re-use any of those passwords when creating a new password.

Trouble Logging On?

Use the Forgot your User ID? or the Forgot your password? link. Authorized users who unsuccessfully try to logon for three consecutive times will have their system access revoked. If your access to this system is revoked, you may request that an administrator reset your password.

  • Training Providers - Contact your Administrative Contact to reset your password. If that person is unavailable, email TWC at etp.helpdesk@twc.state.tx.us.
  • Board staff - Contact your Board's Primary ETPS Contact to reset your password. If that person is unavailable, email TWC at etp.helpdesk@twc.state.tx.us
 
Veterans Education   The Montgomery GI Bill program provides up to 36 months of education benefits. This benefit may be used for degree and certificate programs, flight training, apprenticeship/on-the-job training, correspondence courses, and licensing & certification examinations. For Texas, the training provider must be approved through the Texas State Approving Agency (SAA) at the Texas Workforce Commission. They may be reached at (512) 463-3168.